Mailman Mailing Lists

Article ID: 706

What is Mailman?

Mailman is software for managing email discussion and email mailing lists.

What would I use Mailman for?

Mailman has two main uses. One is to setup and run an email discussion list. This is a list where an email sent to the list goes to all email addresses subscribed to the list. Those people can then respond to that email and everyone on the list will receive the response. The other is to setup and run a mailing list. An email sent to this type of list is sent to all email addresses subscribed to the list. However email responses are sent back to only the list owner and other subscribers do not see the responses.

What Version of Mailman do you run?

Version 2.1.6

How can I get my own Mailman list?

One of our representatives and can assist you in signing up for a Mailman list. We can be reached by phone at 1-800-689-4303, by email at sales@iinet.com or by Live Chat at: https://support.iinet.com/

How much does a Mailman list cost?

One Mailman list is included at no cost to each of our web-hosting customers. The standalone cost for a Mailman list is $10.00 a month.

How do I administer my Mailman list?

You can access your Mailman list at its administrative address. The address for your Mailman list will be as follows.

http://mailman.pacifier.net/mailman/admin/yourlistname

For example the administrative address for joeslist would be:

http://mailman.pacifier.net/mailman/admin/joeslist

How can people subscribe to my Mailman list?

New email addresses can be added to your Mailman list in two ways.

They can signup by going to the information page for your Mailman list.

The address would be as follows.

http://mailman.pacifier.net/mailman/listinfo/yourlistname

For example the information page for joeslist would be:

http://mailman.pacifier.net/mailman/listinfo/joeslist

You can also add new email addresses yourself by following the steps below.

  1. Login to the Administration page for your Mailman list
  2. Click on ‘Membership Management'
  3. Click on ‘Mass Subscription'
  4. Enter each address you want added to your Mailman list on it's own line
  5. Click Submit

How would I setup my list to be an email discussion list?

The default settings for a Mailman list are for a discussion list. Subscribers receive all emails sent to the list by both the list owner and all other subscribers on the list.

How would I setup my list to be a mailing list?

If you want only the list owner, and no one else, to be able to email your Mailman list, you will want to change a few settings.

First you will want to make sure that all subscribers to your Mailman list are moderated, meaning their emails to the list will be held and not sent to the list. Please follow the steps below to do this.

  1. Login to the Administration page for your Mailman list
  2. Click on ‘Membership Management'
  3. Click on ‘Membership List'
  4. At the bottom of the page under ' Set everyone's moderation bit, including those members not currently visible' select ‘On' and click ‘Set'

This means all current members of the list are moderated. The only email address you will want to have un-moderated will be the address you will be sending to the list from. To un-moderate this address, do the following.

  1. From the same page you are on, find the email address you are going to un-moderate. They are organized alphabetically. If you have a large number of addresses they are separated into pages by the first letter or number of the email address.
  2. Once you find the address uncheck the box beneath ‘mod' and click ‘Submit Your Changes'

The last change you will want to make is to set the Mailman list so that all new subscribers are automatically moderated. To do this, do the following.

  1. Once you are logged into your Administration page, click on ‘Privacy options'
  2. Click on ‘Sender filters'
  3. For the section ‘By default, should new list member postings be moderated?' select ‘Yes'
  4. Click ‘Submit Your Changes'

How can I immediately stop all subscribers from sending to my Mailman list?

To stop all posting to your Mailman list, please do the following.

  1. Login to the Administration page for your Mailman list
  2. Click on ‘General Options'
  3. Go to the section ‘Emergency moderation of all list traffic' select ‘Yes'
  4. Click ‘Submit Your Changes'

How can I remove an email address from my Mailman List?

Subscribers can remove themselves from your list by going to the information page for your Mailman list. If you want to remove an address yourself, please do the following.

  1. Login to the Administration page for your Mailman list
  2. Click on ‘Membership Management'
  3. Checkmark the box under ‘unsub' next to the address you want to remove.
  4. Click on ‘Submit Your Changes'

How can I check the postings that were sent to my Mailman list and were moderated?

You can check them via the Administration page. Please do the following.

  1. Login to the Administration page for your Mailman list
  2. Click on ‘Tend to pending moderator requests'

On this page you can decide what to do with moderated postings.

How can I get more information on Mailman?

Mailman's official web site can be found here. They have extensive documentation on using and running a Mailman list.

http://www.gnu.org/software/mailman/